You’ve heard the term, perhaps wondered what it really meant and maybe even worried about it. ‘The cloud’ is just a marketing term that means the internet. So, if you see the term ‘cloud storage’, it means ‘store your documents on the internet’.
There are many benefits to using the cloud properly. If you pick the right providers, it will be easier to keep, manage and restore backups. You can also seriously expand your office – if you’re careful, you can have access to all your most important files anywhere you have an internet connection. And perhaps most helpful, some services will even handle security updates and patches for you.
Benefits aside, there are some important pitfalls to be aware of before you make any kind of cloud investment. Ultimately, transitioning to something cloud based involves getting many small details right. And, it is helpful to learn about best practices from people who have been through these types of business transitions before.
The Law Society of British Columbia developed guidelines for best practices in using the cloud back in 2012. The Prairie Law Societies adapted these guidelines into a checklist to help members use the cloud securely. The Law Society of Saskatchewan’s Cloud Computing Guide contains some important information, helpful best practices and a comprehensive checklist that will help you steer clear of the most common pitfalls.
[This tip by Greg Hluska originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]