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More Tips on Using Microsoft Word
The most popular blog post on Legal Sourcery since our launch in 2014 is Cross-referencing footnotes in Word by Reché McKeague. This post has been read 11,012 times since posted on April 29, 2014. That’s an average of almost 400 times each month. Here are a few more interesting posts on Word tips and tricks from other law blogs:
Get the Most Out of Microsoft Word (American Bar Association, Law Practice Magazine)
Master Class: Microsoft Word Shortcuts for Lawyers (LexisNexis Business of Law Blog, video)
If you have already upgraded to, or considering upgrading to Office 365, here’s an article with useful tips:
15 Amazing Features in Office 365 That You Probably Don’t Know About (Business Insider)
[This tip originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]
The Power of a Deep Breath – Find Yours
Start right now.
Place your hand on your heart. Notice your heart beat beneath the palm.
Think of someone or something that brings you happiness. You can’t help but gently smile.
Take a slow, deep breath. Feel your chest rise as you inhale. Feel your heart beat against the palm of your hand.
Hold for one or two counts.
Repeat three to five times.
Remember, this practice is for you. Find your own pace, one that feels good to you. Time your inhale and exhale to the count of five or more if you prefer.
Close your eyes, or leave them open. Which is more natural to you?
If you are in a public place and don’t want to put your hand on your heart, that’s ok, leave that out.
Join me in practicing this simple pause to breathe three times a day. How hard can that be?
Really hard sometimes, until it becomes habit.
As a shallow breather by default, I now practice deep breathing three or more times a day to help counteract this natural propensity.
When I become immersed in my work, I stop breathing from my diaphragm. This increases both physical and mental tension.
Taking mini breaks during the day to consciously breathe helps me clear my head and body, and regain my focus.
Deep breathing also sends a signal to the brain I am relaxing and flips my mental switch from stressed to relaxed.
In a relaxed state we all have enhanced cognitive capacity and enhanced decision-making skills. We can better handle all the environmental distractions and triggers around us.
Join me in adding this simple deep breathing practice to your day.
Notice and enjoy the benefits.
Send me an email to let me know what you discover!
When Do Regulations Come Into Force?
Regulations generally come into force on either a date specified in the regulation itself or, if no date is specified, on the date that regulation was filed. (Note that this is not the case for Newfoundland, Prince Edward Island, or Québec.)
The coming into force provisions for a regulation are usually found in the Regulations Act (or equivalent) of a jurisdiction:
- Federal: “Every enactment that is not expressed to come into force on a particular day shall be construed as coming into force … (b) in the case of a regulation, on the expiration of the day immediately before the day the regulation was registered pursuant to section 6 of the Statutory Instruments Act or, if the regulation is of a class that is exempted from the application of subsection 5(1) of that Act, on the expiration of the day immediately before the day the regulation was made.” (Interpretation Act, RSC 1985, c I-21, s 6(2))
- Alberta: “Unless a later day is provided, a regulation comes into force on the day it is filed with the registrar and in no case does a regulation come into force before the day of filing.” (Regulations Act, RSA 2000, c R-14, s 2(2)).
- British Columbia: “A regulation or portion of a regulation comes into force on the date of its deposit unless (a) a later date is specified in the regulation, or (b) an earlier date is specified in the regulation and the Act under which the regulation is made authorizes the regulation to come into force on an earlier date.” (Regulations Act, RSBC 1996, c 402, s 4(1))
- Manitoba: The Statutes and Regulations Act, CCSM c S207, s 20
- New Brunswick: “A regulation or any provision of a regulation comes into force on the day that it is filed with the Registrar unless (a) a later day is specified in the regulation, or (b) an earlier day is specified in the regulation and the Act under which the regulation is made authorizes the regulation to come into force on an earlier day.” (Regulations Act, RSNB 2011, c 218, s 3)
- Newfoundland: “Unless another day is provided, subordinate legislation comes into force on the day it is published under section 11 but in no case does subordinate legislation come into force before the day of filing unless it is provided in the Act under the authority of which the subordinate legislation has been made or approved.” (Statutes and Subordinate Legislation Act, RSNL 1990, c S-27, s 10(2))
- Northwest Territories: “A regulation or part of a regulation comes into force on the day on which it is registered unless (a) a later day is specified in the regulation, or (b) an earlier day is specified in the regulation and the Act under which the regulation is made authorizes the regulation to come into force on an earlier day, in which case the regulation comes into force on the later or earlier day, as the case may be.” (Statutory Instruments Act, RSNWT 1988, c S-13, s 8)
- Nova Scotia: Regulations Act, RSNS 1989, c 393, s 3(6)
- Nunavut: Statutory Instruments Act, RSNWT (Nu) 1988, c S-13, s 8
- Ontario: “Unless otherwise provided in a regulation or in the Act under which the regulation is made, a regulation comes into force on the day on which it is filed.” (Legislation Act, 2006, SO 2006, c 21, Sch F, s. 22(2))
- Prince Edward island: ”Every regulation which is not expressed to come into force on a particular day comes into force on the day the regulation is published in the Gazette.” (Interpretation Act, RSPEI 1988, c I-8, s 3(4))
- Québec: “A regulation comes into force 15 days after the date of its publication in the Gazette officielle du Québec or on any later date indicated in the regulation or in the Act under which it is made or approved.” (Regulations Act, CQLR c R-18.1, s 17)
- Saskatchewan: “A regulation or part of a regulation comes into force on the date of its filing unless: (a) a later date is specified in the regulation; or (b) an earlier date is specified in the regulation and the Act pursuant to which the regulation is made authorizes the regulation to come into force on the earlier date.” (Regulations Act, SS 1995, c R-16.2, s 5)
- Yukon: “Unless a later day is provided, a regulation shall come into force on the day it is filed with the registrar.” (Regulations Act, SY 2002, c195, s 2(2))
There are, of course, exceptions; for example in Alberta, section 1(2) of the Regulations Act lists legislation which is not considered to be a regulation for the purposes on the Act.
Uncivil Conduct Can Be Cured With Civil Conduct
For several years I worked in a small-ish town in a small-ish bar where everybody knew your name. Stepping into an examination for discovery was almost as familiar as stepping into Cheers. During an examination for a discovery of my client, defence counsel – a lawyer who was typically patient and good-natured – became frustrated and raised his voice. I let it go. But the anger continued into the next question, louder still, demanding my client answer the question with more clarity. I stuck out my hand, fingers up, palm out, to indicate to my client not to answer. Defence counsel whipped around, facing me, eyes digging into me, “What? I’m entitled to an answer!” To which I answered, poker-face, in as calm and measured as a tone as I could muster while maintaining eye contact, “For the record, defence counsel’s voice has raised to an unacceptable level in my view. Let’s take a break. I could use a coffee.” I nodded to my client and we stood up and walked over to grab a few snacks. Defence counsel followed suit, nary a word between us. When we returned to the room, the discovery continued civilly.
After the discovery I received an email from defence counsel apologizing for his conduct. He was going through some problems outside of work. It was unnecessary but a nice gesture – whatever wrong was done was forgiven quickly. Uncivil conduct can be cured with civil conduct. I try and remind myself whenever I see someone treat me poorly that “it’s not personal”. It is likely a bad day for that person, or it is how that person treats everybody. Somehow that helps me forgive and soldier on. It’s a small thing, but I hope it helps you too.
Between and Among
This one may surprise you.
Purists often say that between must – MUST! – refer only to a relationship involving two parties or things, and no more. The –tween bit does have the same origin as the number two, after all.
Among, the purists say, is to be used when the relationship involves three or more persons or things.
The purists are too pure. The Oxford English Dictionary and Fowler’s Modern English Usage have long warned that this supposed distinction between between and among is mere ‘superstition’.
According to OED, ‘between has been, from its earliest appearance [at least as far back as the year 931], extended to more than two’ – and ‘it is still the only [emphasis added] word to express the relation of a thing to many surrounding things severally and individually; among expresses a relation to them collectively and vaguely…’
One would therefore correctly say:
- The space lying between the three trees
- A treaty between three states
- A difficult choice between three candidates
- You are among friends
- Among many choices, he took the easiest option
- She is a keen tennis-player, among other things
In contractual drafting, however, you may be better off saying The agreement among X, Y and Z – if only to keep the (misguided) purists at bay.
As Ross Guberman observes in Deal Struck: The World’s Best Drafting Tips (2014), debating the point with the purists is probably ‘not constructive’.
And while we’re on the subject…
Never between you and I. Always between you and me.
Next: it could go either way
Financial Headwinds to Avoid in 2018
2017 has already come and gone and while it may have seemed like a volatile year from a political perspective, it was actually a very stable rise in the investment markets. In fact the VIX, a measure of volatility in the markets, was one of the lowest on record we have seen in this decade. Often when we have had such periods of market stability, investors underestimate market risk. Here are some financial headwinds to avoid in 2018:
- Borrowing costs will likely rise in 2018.
The economy’s improving, and chances are interest rates will go up. Are you ready?
- Consider interest rates before taking on more debt.
If you have a variable-rate mortgage or a home-equity line of credit, expect your interest rate to keep pace with these increases. Protect yourself by paying down your debts.
- Dealing with low savings rates.
Rates on savings account will probably remain unchanged. Waiting for your big bank to boost savings rates to meaningful levels – equal to the cost of living, or better – is point- less. Search for an online bank with a competitive return on savings. My favorite online site for great rates is Ratehub.ca
- Following the crowd when it comes to crypto currencies.
There’s a gold-rush aspect to bitcoin and other crypto currencies, but it’s also a technology story, an investing story and a testament to how trust in public institutions is decaying. Remember, bitcoin is a virtual currency that isn’t backed by anything tangible such as a government and its central bank.
- Not having a diversified portfolio.
A common reason why stock markets crash is fear of recession. The economies in the United States, Canada and elsewhere seem to be improving, which should be good news for stocks. But there’s a feeling of complacency about risk these days that has to be acknowledged. DON’T forget bonds or GICs still have a place in your portfolio.
- Not understanding what you are paying for investment management fees.
It’s hard to find an investing expert who doesn’t believe we’re in an era of more modest investment returns than we’ve seen in previous periods. Current returns may be a temporary bubble. Lowering fees is one way to get back. Look at what you pay, and what you get for the money. An advisor who skillfully manages your portfolio, your retirement plan and your tax situation may be worth the money.
CanLII Connects – Start Taking Your Research to the Next Level
Are you using CanLII Connects for your legal research? CanLII Connects is a phenomenal website that features high-quality legal commentary and summaries of Canadian court decisions. It’s a continually growing source of authoritative legal commentary that is free, accessible, and open to anyone. Currently, the site boasts summaries of thousands of Canadian decisions dating back to the 1800s.
CanLII Connects is more than just a website. It’s a community resource. It brings together members of the legal community and provides a space to share their analysis and opinions of court decisions. The commentary found on CanLII Connects is created by members of the legal community. Only qualified members of the legal community and registered users of this site are permitted to post. This maintains quality.
From the homepage, summaries can be quickly sorted by jurisdiction, date, or author. This makes it easy to find summaries from a particular province or contributor. Each summary is linked directly to the full text case on CanLII. Conversely, cases on CanLII are linked to any summaries available on CanLII Connects.
CanLII Connects has made big waves and received some prestigious awards including the Canadian lawyer Magazine’s Readers’ Choice Award and the Canadian Law Blog Award.
The Law Society of Saskatchewan Library has been a major supporter of CanLII Connects since it was launched in April 2014. To date, the Law Society Library has submitted almost 25,000 summaries of Saskatchewan court decisions to CanLII Connects. This represents our entire collection of case digests. As you may know, the Law Society Library employs a number of contract digesters to summarize and digest Saskatchewan court decisions. These digests appear in Case Mail, our popular semi-monthly newsletter, and in the Saskatchewan Cases database.
We have been proud to support CanLII Connects. It is an impressive endeavour that signifies major changes to the world of legal information and publishing.
[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]
Please Tell Me You Don’t Write Letters Like This
This is an excerpt from an actual letter received from a writer whose identity shall remain shrouded with a justly deserved veil of anonymity:
“We acknowledge your recent correspondence and attachment of the 29th instant with thanks, same being forwarded herewith to our client for reference and review, with the writer confirming our telephone conversation of the 19th, and your undertaking not to take steps to the detriment of our client without ample prior notice to the contrary being first given to the writer, [client] presently being in the process of retaining litigation counsel to deal herewith, with service being endorsed herewith on the true copy as requested.”
Instant? No one has used that for ‘of the current month’ since about 1870. Three instances of herewith in one sentence?? And it’s not entirely clear what the third one is referring to… Same?! Ugh, ugly commercialese – and, logically, it refers here to thanks not correspondence and attachment (which the writer presumably had in mind). And the writer??!! You’re a lawyer, not Queen Victoria – so there’s no need to refer to yourself in the third person.
I fear this lawyer also writes to clients in the same vein …
Here’s a proposed translation, which may not be much shorter – but at least it’s clearer and doesn’t sound like something drafted by some scrivener in a novel by Dickens:
“Thank you for your letter and attachments of [month] 29, which we have forwarded to our client. We remind you of your undertaking, when we spoke on the 19th, to give notice before taking any steps which may adversely affect our client. Our client is now seeking litigation counsel. We have received your client’s statement of claim and return the signed copy you requested.”
Less egregious, but equally Dickensian (in a bad way):
- please find attached/enclosed (even in the days of physical letters the please find business was weird and archaic; you can simply say I have attached the X or refer to the X, which is attached)
- please do not hesitate to … (the reader is a grown-up and can figure whether he or she wants or needs to do that; this is meaningless and faintly patronising)
- this is to acknowledge (just say thank you for whatever it is; by doing that, you’ve acknowledged it)
- govern yourself accordingly (the worst kind of wannabe Perry Masonism; it should be clear from your letter, if you’re writing to a lawyer, that the recipient should be on notice about something – and if you aren’t writing to a lawyer, it sounds even more cheaply menacing)
- we appreciate your consideration herein (another gem from Steven’s correspondent; herein usually means ‘contained in this document’, so the meaning is unclear; but you’re better not even to go there)
Please avoid these (and other) worn-out phrases, which have altogether too much of the inkwell and the quill pen about them.
Next tip: between and among
Canada Post Personal Vault
Do you need safe online storage for confidential information such as passwords, birth certificate, bank accounts, medical records, passports, tax returns, wills, insurance and other legal documents that you might need to access anytime, anywhere, or to share with your family members?
Canada Post has a Personal Vault service that provides bank-grade security and keeps your information on servers physically located in Canada. The Personal Vault is not meant to be cloud storage for your massive photo and movie collection but rather a secure place for your important personal, financial, medical information and your most valuable photos and videos. For this reason, file size is limited to 200KB each file and 3.5MB for photos and 10MB for videos. Picture this as an electronic safety deposit box, the contents of which you can access 24/7 whether you are at work, at home, or travelling.
Setup is straight forward. All you need to do is to create an ePost account (if you don’t already have one), pick a Personal Vault Plan and sign in. You can upload your own files or use the provided forms to quickly enter information such as bank accounts, passwords, prescriptions, etc.
A trial account of 100MB storage is free for 90 days (500 documents, 28 photos, 10 videos). A Bronze account of 1GB storage is $23.95 a year (5,000 documents, 285 photos, 100 videos). Silver and Gold accounts are available if you require more storage space. Give it a try.
[This tip originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]
Silence Quells the Fire
It was an intimidating scenario for a young lawyer. Representing the sole plaintiff in a multi-millionaire dollar lawsuit, I attended my client’s discovery anticipating a bombardment of questions from four defendants’ lawyers, some with more experience lawyering than I had years of life. Deep into a long day, one of the lawyers asked a question I refused. “On what grounds?”, the lawyer asked angrily. “Irrelevant”, I said. Then the other three lawyers chimed in indignantly, “It’s clearly relevant!”, “You’re out of your depth!”, and, to each other, for my benefit, “He’s a young lawyer.”
I was shook, but I had not fallen off my chair. I had gotten what I wanted – the question refused – and everything else was theatre. As my client looked at me, I paused significantly, sitting still, eyes down on my notes, until silence took the room – a trick I learned from a mentor, a senior lawyer whose reputation soared far above my plebeian dreams. And looking up, I said simply, “The question is refused. What is your next question?” The angry lawyer recovered, everyone’s reputation unblemished, and the discovery proceeded routinely, insofar as a discovery with five lawyers can be routine.
Standing strong does not necessarily mean fighting fire with fire, an eye for an eye. When professional conduct begins to deteriorate, remember it takes two to tangle. Refuse to wrestle in the mud – having done what you can with the legal tools available, reacting with grace can be as simple as sitting quietly.