All Our Technology Tips
Tweak and Change Excel Tabs to Make It Easier to Navigate Your Workbooks
By default, Microsoft Excel gives your worksheets the rather bland names Sheet1, Sheet2, Sheet3 and so on. These default names do nothing to help you remember what is in each worksheet, especially if you come back to work on a workbook many days, weeks or months later.
There are a number of helpful things you can do to tweak and change worksheet tabs in ways that will help you find and remember you have in a workbook. They include:
- Giving the tab a new name that describes the contents: To do this, double-click on a tab; or right-click on it and select rename.
- Reorder your worksheet tabs to make it easier to jump between related tabs: Just drag and drop individual tabs to change tab order. The little black triangle shows where a tab you are dragging will be dropped when you release it.
- You can also change the colour of a tab as well as insert, delete, move, copy or even hide a worksheet by right-click on tab, and selecting the option you want.
Remember these tricks next time you what to make your Excel workbooks more user friendly.
Use the Spacebar to Jump Down One Screen While Browsing
Most of us spend many hours a day browsing the Web. If you are reading an article, or scanning through a long page, it is a pain to reach for the mouse and use the scroll bars, and hitting the down cursor key will only move you one line at a time. Not very fast or efficient.
There is an easier way – pressing the spacebar once will jump you down one screen. This works in all PC and Mac browsers regardless of how big your font size is. Hitting the spacebar once will magically jump you to a full fresh page of text. It doesn’t matter what magnification you are viewing the page at – it just works.
And if you want to go in the other direction – pressing Shift+Spacebar and you will jump up one screen at a time.
Happy surfing everyone.
USB Logo Helps When Plugging in USB Cord
The Universal Serial Bus or USB cable has become the universal standard for charging and connecting electronic devices. USB cable connectors come in a variety of shapes and they can fit very snugly or offer very little resistance when you plug them in. Getting the right orientation can sometimes be a challenge, and forcing them in the wrong orientation will damage the connectors. Here is a little tip to help you get it right: look for the USB trident logo, it indicates which side of the connector should face up when you are plugging things in.
Go to Airplane Mode or Power Down to Charge Your Device More Quickly
We’ve all been there: Waiting for an urgent email, text or call while watching the red battery warning light flash as you are running from one place to another. Dimming the screen and closing open apps will keep your device alive a bit longer, but often it won’t be enough.
In this situation, you end up looking for a place to get a quick charge– but as you are in a rush, you don’t have a lot of time to let your device charge-up. Here are two options that will allow it to charge more quickly:
- Close all open apps and put it in airplane mode. This turns all the device’s radios off, allowing the power that would normally run the radios to go to charging the device.
- You can also turn it off completely, allowing all incoming power to go to charging the device’s battery.
Of course, you won’t receive any messages or calls while you are in airplane mode or when your device is turned off, but your device’s battery will charge noticeably faster. Either of these tricks will get you off and running with more of a charge in your battery. Nice to know the next time you are in a rush and that red battery light starts flashing.
Understanding Excel Error Messages
Anyone who has spent a lot of time using Excel will occasionally make and error when entering data or a formula. Thankfully, Excel is programmed to tell you that you made a mistake, and it will even give you an error message that will suggest what the problem is. These are the error messages that Excel will give you, and an explanation of what they mean:
- ###### = value is too long to display (make the column wider to fix this)
- #VALUE = the wrong type of argument or operand has been used
- #DIV/0! = a formula divides by 0 (zero)
- #NAME? = Excel doesn’t recognize text in a formula.
- #N/A = a value is not available to a function or a formula
- #REF! = a cell reference is not valid
- #NUM! = a problem has occurred with a number in a formula or function
- #NULL! = you specified an intersection of two areas that do not intersect
Remember these error messages next time you are troubleshooting an error in Excel – they will help you find and fix the problem.
Visit the Wirecutter for Recommendations on the Best Electronics, Gadgets and Gear.
When it comes to purchasing things, I will admit that I tend to be a tad on the anal side. I always spend a ton of time researching the available options. This has been a lifelong issue for me.
In the old days (read pre-Internet), one of my favourite sources of information and reviews was Consumer Reports Magazine. It is still a go to resource for me and now also has extensive online information (mostly behind a subscriber wall), and there are now many more online sources of similar information. The trick now is finding information you can rely on.
Thanks to a tweet by Rick Klau, a few days ago I stumbled across an amazing site: The Wirecutter. It is aimed at people who don’t want to take a lot of time figuring out what electronics, gadgets or gear to get. They have a top recommendation in different categories for just about every kind of device or gear you can think of. They also have a bunch of holiday gift guides and some cool collections like The Wirecutter’s Best Everyday Things for $50, $100, $200. Sister site The Sweethome takes a similar approach for home goods like bedsheets, blenders, duct tape, screwdrivers, etc.
I reviewed a bunch of their recommendations and was pleased to see my final choices on some recent and upcoming purchases were the same as their top recommendation (called “Our pick”) or some the options that they considered decent alternatives to their top pick. The reasoning behind each top pick is explained, as are the strengths and weaknesses of close alternatives. The explanations they give will help you in making a purchase decision, whether or not you go with one of their recommendations.
The recommendations they make come from weeks or months of research and testing by their team, including interviews and data from the best editorial and user sources around, and the help of other engineers, scientists, and experts. Most of their recommendations aren’t for top-of-the-line models that are loaded up with junk features or overpriced; rather they are typically of the “good enough” variety because this is generally where common needs and more reasonable prices come together.
Yes I will still do my research, but for future purchases I think my starting point will be The Wirecutter. Consider visiting this site if you have any gadgets or gear on your holiday gift list.
A Tip for Quickly Switching Between Relative and Absolute Cell References in Microsoft Excel
When you create a cell reference in an Excel formula that refers to another cell, that cell reference can be relative (the default) or absolute. A relative cell reference adjusts to its new location when the formula is copied or moved. An absolute cell reference does not change when the formula is moved.
Consider this example: Starting in A1 you have a 3×3 table with some figures in it. Cell D1 contains this formula: =A1+(B1*C1). If copy this formula to cell D2, the cell references will change relative to the new location and the formula will automatically change to =A2+(B2*C2).
Now consider this example where you have a constant in a formula: You have a column of costs in Canadian dollars and you want to add a second column that gives the US dollar equivalent. And in particular you want to set it up so you can adjust the US conversion rate in one location on the sheet so you don’t have to do it multiple times if the exchange rate changes.
So in the first column you have your $Cdn figures (A1, A2, A3…). Your conversion rate is in cell D1 (e.g., 1.10). In cell B1 at the top of the second column you have this formula: =A1*$D$1. The $ in front of the row and column references indicates an absolute cell reference. So if you copy the formula in B1 to B2, it will become =A2*$D$1. The first part of the formula is relative and is changed, but the second part is absolute and did not change (if it had done so, it would have referred to the cell below the cell with your conversion rate.
Absolute and relative cell references can twist your brain, but they are real handy in the right circumstances. Note that you can also have a cell reference in a formula that is a mix relative and absolute. Will save an example of that one for another day.
So recognizing that a $ sign is used to indicated an absolute row or column reference, here are some examples of relative and absolute cell references:
- A1 (relative column and relative row)
- $A$1 (absolute column and absolute row)
- A$1 (relative column and absolute row)
- $A1 (absolute column and relative row)
And now for the tip. It should be obvious that typing $ signs in one or more cell references in a formula will be tedious and error prone. The brilliant programmers at Microsoft save you a bunch of grief with some keyboard shortcuts: Click on a cell references in a formula and press F4 on a PC, or Command+T on a Mac, to cycle through the 4 possible relative and absolute combinations for that cell reference. Very helpful indeed!
Hootsuite Power User Tip: Create Templates for Regular Messages
Most of you will say that typing 140 characters isn’t a big deal. But typing the same thing over and over again can be taxing, even if it is only 140 characters. And why type things unnecessarily if you can avoid doing so?
Hootsuite has a really neat feature that lets you save templates of tweets that you can drop into the Compose Tweet window with just a few clicks. This is how it works.
Type the text you want make into a template in the Compose Tweet window. Look for the Save Message as Template button towards the bottom right of the Compose Tweet window – it is the little floppy disk icon to the left of the Send Now button. Click on it and the tweet you just typed will now be a template.
When you want to use a template tweet, click on the View Templates button – the small upside down triangle between the Save Message as Template and Send Now buttons. A list of your templates will appear and with a single click you instantly have a tweet in the Compose Message box.
The template feature is really helpful if you need to send the same tweet out multiple times or a series of similar tweets. If you have the Pro version of Hootsuite, you can share templates across teams which will help save time and make sure all your tweets stay on message.
Dim Your Smartphone Screen for Longer Battery Life
All of us have experienced the frustration of a dying smartphone battery. While battery life has greatly improved over the years, a dead smartphone is something most of us see more often than we would like.
Of course, turning of Bluetooth and WiFi when you aren’t using them will help extend your battery life, but dimming the brightness of screen can really help too, especially if you have a smartphone with a larger screen. Big screens look great, but they are a huge drain on your phone’s battery. Dimming the screen, even just a bit, will help you extend your battery life.
Within your smartphones settings you will finds a control that will allow you to dim the brightness of your screen. The dimmest setting will be difficult to read in most circumstances, especially if you are outdoors or in a brightly lit setting, but you will find something toward the middle will greatly extend your battery life.
And look for an auto-brightness option, using it can help you get the proper screen brightness in various lighting situations.
Handy Keyboard Shortcuts for Typing Superscript or Subscript in Windows
Occasionally you may find yourself wanting to type superscript (see the adjacent graphic) or subscript (102). You can do this through the Font dialog box, but there is a much faster way.
For superscript, simply press Ctrl + Shift + + (press and hold Ctrl and Shift, then press +). For subscript, press CTRL + = (press and hold Ctrl, then press =). Pressing the respective shortcut again will get you back to normal text.