advice you can use — short and to the point — every Tuesday, Wednesday & Thursday

technology  research  practice

All Our Technology Tips

Have you heard about MMS Watch? It’s a free mandatory minimum sentencing resource recently created by the experts behind Rangefindr – the popular criminal sentencing resource.

MMS Watch provides a list of every mandatory minimum sentence in force in the Criminal Code and the Controlled Drugs and Sentencing Act. Additional explanation appears on the website:

MMS.watch is an ongoing project by rangefindr.ca to monitor the constitutionality of each mandatory minimum sentence (MMS) in the Canadian Criminal Code and Controlled Drugs and Substances Act. All data are from the rangefindr.ca database. MMS.watch is free and will remain free.

We encourage you to check out MMS Watch! You can learn more from Matthew Oleynik’s guest post on Slaw.ca.

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

Surprising as it may be, of the available free sources for American case law, there may be none better than Google Scholar.

For starters, check out the main search screen – “Case law” is one of two main searches you can do (alongside “Articles). Once you have selected Case law, you get a list of higher-level courts for all 50 states, all Federal Court circuits, and of course, the U.S. Supreme Court.

From there, it is only a matter of constructing your google search. As always, be mindful of Operators, how to apply Filters, and generally good search practices.

To give you an idea of the depth of this database, I tried a search in just New York courts for the word “replevin” (my favourite unusual legal term) – and got 730 hits, including 96 from the 1960s, 78 from the 1950s, and four from the 1940s. The same search in CanLII (considered an excellent source for Canadian case law) returns 448 cases.

The site includes citator to see how the current case has been treated in courts, as well as cross-linking to cases cited in the document.

If there is a better free source for American case law, please comment below.

[This tip by Ken Fox originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

Are you familiar with Irwin Law’s Canadian Online Legal Dictionary (COLD)?  COLD is a free online legal dictionary and is composed of all the terms featured in the legal textbooks published by Irwin Law.  COLD is described in more detail on Irwin Law’s website:

We are a collaborative dictionary comprised, initially, of terms defined in the glossaries of Canadian law books published by Irwin Law. The dictionary will be maintained by an Irwin Law editor. Members of the public are invited to submit new defined terms, edit existing terms and supply citations, sources and related terms — simply request to become a COLD contributor when you create your Irwin Law account. We look forward to receiving your submissions!

COLD can be searched by keyword or browsed by topic area.  Searching COLD for a definition may lead to multiple definitions of the same term as COLD will highlight all of Irwin Law’s textbooks that have defined the term.  For example searching for the term arrest will lead to two definitions as two separate Irwin Law texts, Criminal Procedure and Mental Health Courts, have defined the term:

I encourage you to check out this free resource.  You can access COLD online at https://www.irwinlaw.com/cold.  Let us know what you think about it.

 

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

The most popular blog post on Legal Sourcery since our launch in 2014 is Cross-referencing footnotes in Word by Reché McKeague. This post has been read 11,012 times since posted on April 29, 2014. That’s an average of almost 400 times each month. Here are a few more interesting posts on Word tips and tricks from other law blogs:

5 Microsoft Word Tips to Make Lawyers’ Lives Easier (FindLaw)

Get the Most Out of Microsoft Word (American Bar Association, Law Practice Magazine)

Master Class: Microsoft Word Shortcuts for Lawyers (LexisNexis Business of Law Blog, video)

If you have already upgraded to, or considering upgrading to Office 365, here’s  an article with useful tips:

15 Amazing Features in Office 365 That You Probably Don’t Know About (Business Insider)

[This tip originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

Do you need safe online storage for confidential information such as passwords, birth certificate, bank accounts, medical records, passports, tax returns, wills, insurance and other legal documents that you might need to access anytime, anywhere, or to share with your family members?

Canada Post has a Personal Vault service that provides bank-grade security and keeps your information on servers physically located in Canada. The Personal Vault is not meant to be cloud storage for your massive photo and movie collection but rather a secure place for your important personal, financial, medical information and your most valuable photos and videos. For this reason, file size is limited to 200KB each file and 3.5MB for photos and 10MB for videos. Picture this as an electronic safety deposit box, the contents of which you can access 24/7 whether you are at work, at home, or travelling.

Setup is straight forward. All you need to do is to create an ePost account (if you don’t already have one), pick a Personal Vault Plan and sign in. You can upload your own files or use the provided forms to quickly enter information such as bank accounts, passwords, prescriptions, etc.

A trial account of 100MB storage is free for 90 days (500 documents, 28 photos, 10 videos). A Bronze account of 1GB storage is $23.95 a year (5,000 documents, 285 photos, 100 videos). Silver and Gold accounts are available if you require more storage space. Give it a try.

[This tip originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

CanLII’s Boolean search commands are displayed in a pop-up box when the cursor is placed over the question mark icon to the right of the search interface:

This is crucial as every online database has its own unique set of Boolean search commands. For example, CanLII’s Boolean search commands differ significantly from those in the Saskatchewan Cases Database. It is always helpful to review a database’s Boolean search commands prior to searching.

Boolean search commands help us search more effectively and efficiently. They can easily broaden or narrow a search by combining different concepts together. Six important Boolean search commands to note prior to searching CanLII are:

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

If there’s one thing I’ve learned in eight years as a law librarian, it’s that every lawyer loves O’Brien’s Encyclopedia of Forms. And as the purpose of such an encyclopedia is to save you work in creating documents, it follows that you must like O’Brien’s Internet even more, as it provides the entire O’Brien’s collection of first draft legal forms as Word documents.

Do you use O’Brien’s Internet? If not, you probably should. Here are a few pointers in using our province-wide subscription.

First, to access O’Brien’s Internet, you need to get to the Members Section. If you don’t know your username or password, please contact the library immediately to get that straightened out.

The way I see it, there are two ways into our O’Brien’s subscription. You can browse the Table of Contents – it’s the tab at the far left:

The Table of Contents is easy to use – just keep clicking on the little plus signs beside the most relevant headings, and eventually you’ll find lists of useful documents in the center pane.

Note that each of the main titles has both a TABLE OF CONTENTS and an INDEX – so if you don’t find what you are looking for browsing the contents, you might try looking for key terms in the A-Z indices.

In the screenshot above, you will also see three Search Templates.  Our online subscription does not include the Master Subject Index. The Form Finder is useful when you know the number of the form you are looking for (possibly from looking at the print version).

But my preferred way of finding forms in O’Brien’s Internet is to use the “Boolean” search template, where you can find forms using search queries.

First, know your operators – the operators appear in a table just below the Boolean Search box. If you enter two or more terms with no operators between them, the search engine will look only for documents with both (or all) of your terms. You can also use “&” or the word “and.” The word “or” works as the OR operator, which searches for either of two or more synonymous terms, like “agriculture or farming” – but don’t use quote marks in your search unless you want to limit to an exact phrase, like “acceleration on default.” Use the asterisk (*) as your multiple character wildcard – for example, “arbitrat*” (without the quote marks) will call up documents including the words “arbitrate,” “arbitrator,” “arbitration,” etc.  There are other operators, but those are the ones that I use most often.

Once you get your search results, you may want to refine your search or do some further browsing. Navigating O’Brien’s Internet is a lot easier if you learn how to use the row of buttons at the top of the central pane –

The first two buttons allow you to edit your search, or return from a document to your search results.

The fifth button from the left, the left-right arrows, allows you to “synchronize” your search results with the Table of Contents – this is very helpful if you find a useful document and want to see what other forms are around it in the encyclopedia’s contents. The “TOC” button beside it simply returns you to the Table of Contents afresh.  Third from the right is a button that shows you the “path” to the current document, or the hierarchy of headings in the encyclopedia it falls under. The final two buttons on the right-hand side are for printing and saving, but my preference is to pull up the documents in Word, and use the printing and saving features there.

The Law Society’s subscription to O’Brien’s Internet covers the following divisions of O’Brien’s Encyclopedia:

  • Division I – Commercial and General
  • Division II – Corporations
  • Division III – Leases
  • Division V – Wills and Trusts
  • Division VII – Labour Relations and Employment
  • Division IX – Municipal Corporations
  • Division X – Computers and Information Technology

If you are creating legal forms in any of those topic areas, you would do well to make friends with O’Brien’s Internet. For further information or research assistance, contact the library.

[This tip by Ken Fox originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

Over the summer, we will be highlighting Legal Sourcery’s most popular research tips.  On that note, here are Legal Sourcery’s most popular current awareness tips:

If you have any questions, ask a Law Society Librarian! We are pleased to provide high-quality legal research services to Saskatchewan members in person, on the telephone, or by email.

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

Over the summer, the Legal Sourcery blog is publishing its most popular research tips.  On that note, here are Legal Sourcery’s most popular CanLII tips:

If you have any questions, ask a Law Society Librarian! We are pleased to provide high-quality legal research services to Saskatchewan members in person, on the telephone, or by email.

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]

 

The Internet is home to a growing body of high quality materials such as research guides, government reports, and legal commentary.  Accessing this material is as easy as typing keywords into Google and hitting enter, right?  Wrong!

The challenge to using Google efficiently is wading through the overwhelming volume of results retrieved.  Fortunately, there are tools to help pinpoint what you are looking for.  There is far more to searching Google than you might think.

Identify the Core Concepts

The first step to searching effectively is selecting effective search terms.  Identify the core concepts.  These will become your search terms.  Remove vague terms from the query.  They do nothing to improve the quality of the results.  Do not type a full question in the search bar.  Focus on the core concepts and eliminate everything else.

Search Operators and Filters

Operators and filters enable you to search with precision.  Advanced searches can be conducted with Google’s advanced search page or by incorporating operators and filters directly into Google’s search bar.  I recommend incorporating them into the search bar.  The real power of operators and filters comes from combining them together.  The search bar enables you to combine them with ease.  It is awkward to combine them with the advanced search page.

Here are the most useful operators and filters:

AND: AND separates terms that are distinct concepts, such as robbery AND weapon.  It narrows a search by retrieving results that contain both terms.  It is Google’s default operator.  As such, it is not necessary to type AND.  A space between terms is automatically interpreted as AND: robbery weapon.

OR: OR is used to separate terms that are synonyms of the same concept, such as (armed OR weapon OR knife).  It broadens a search by retrieving results that contain any of the search terms, but not necessarily all.  Enclose OR statements in brackets.

NOT:  NOT is represented by the minus sign.  It excludes results that contain a particular term.  For example, tort -defamation will not retrieve results that contain the term defamation.

PHRASE: To search for an exact phrase, enclose the phrase in quotes.  For example, “child of the marriage”.

SITE: Site limits the search to results from a certain website or domain.  For example, divorce site:gc.ca only retrieves results from the Government of Canada domain.  divorce site:plea.org retrieves results from plea.org.  This makes it easy to locate results from trustworthy websites.

ALLINTITLE: Title limits the search to results that contain the terms in the title.  For example, allintitle:legal regulation will retrieve results with these words in the title.  If your terms appear in the title of a document, it is likely relevant.

FILETYPE: File type limits the results to a certain file format.  For example, lsat filetype:pdf will retrieve results in PDF.  lsat filetype:ppt will retrieve results in PowerPoint.

Combining Operators and Filters

Combining operators and filters together will enable you to craft powerful queries and locate good results.  For example, (paralegal OR “legal technician”) “legal regulation” site:lawsociety.sk.ca filetype:pdf will retrieve PDF documents from the Law Society of Saskatchewan domain on paralegals and legal regulation.

Evaluating the Results

Not everything Google retrieves is credible.  It is up to you to evaluate the results.  Consider authority, objectivity, and authorship.  Recognise that the order of the search results is not based on authority.  It is based on Google’s search algorithm.  The results most relevant to you may appear much farther down the results list.  Consider searching Google Scholar if you need scholarly and academic resources.

We have only just scratched the surface of Google today. Please contact the Law Society if you have any other questions.

[This tip by Alan Kilpatrick originally appeared on the Law Society of Saskatchewan Library’s Legal Sourcery Blog]