advice you can use — short and to the point — every Tuesday, Wednesday & Thursday

technology  research  practice

All Our Technology Tips

Administrator’s note: thanks to legal copy and content writer Steve Toews for this guest tip!

Want to stop Microsoft Word from autocorrecting (c) into ©?

File Menu –> Options –> Proofing –> AutoCorrect Options –> Type (c) into the “Replace” field –> Delete.

Pro-tip from an exasperated legal writer.


With everyone working from home, I have been looking for better tools to collaborate with my team. I recently found one that is super cool – Miro.

Miro enables users to map out a workflow, brainstorm new ideas or develop a business strategy on a shared online whiteboard. To create a board, you can start with a blank canvas or use a template, such as ones for flowcharts, mind maps, or kanban frameworks.

Once in the whiteboard, it is easy to edit by clicking and dragging boxes, arrows or other shapes, or creating your own sketches with a drawing pencil. You can even add “sticky notes” if you want the traditional feel of a mapping/brainstorming exercise.

To collaborate, you simply invite your team to Miro. There is no need to share the whiteboard via Zoom during your meeting.

Being a budget-conscious entrepreneur, I am still using the free version of Miro. Paid versions look to have even more features.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.


The Law Society of Saskatchewan has just launched a new series of video tutorials for remote research resources – perfect for a time when more people than ever are working away from their office or usual workspace.

The series has four videos with more on the way. The first batch covers:

The videos are aimed at Law Society members in that province, but will be of interest to legal professionals across the country who have access to these resources through their employer, courthouse library or law society.


In the midst of the COVID-19 pandemic, the Canadian legal tech industry is stepping up to help.

Joining Clio and Optimize Compliance in offering generous assistance during this challenging time is Lexum, which today made the following announcement: Need to Provide Open Access to Key Documents and Materials? Lexum Will Help at No Cost.

“Lexum is waiving the fees of its Qweri product for organizations in need of quickly providing public access to any kind of reference documents. We are waiving our onboarding fees, as well as our subscription fee for the next 12 months, so that important public information can be made available online in the best possible manner even if your organization was caught off-guard or is facing financial pressure because of the crisis. “

The offer entails no obligation to continue using Qweri at the end of the 12-month period.

Learn more about Lexum’s offer here and see how organizations use Qweri here.


To say COVID-19 has sped up the pace of legal change is an understatement. Usually it takes months (or even years!) to make changes to Canadian laws, but now we are seeing significant amendments announced and in force on the same day. With many businesses worrying about day-to-day survival, there is little or no time to stay on top of legal compliance requirements.

We wanted to simplify this task.  So, to help Canadian businesses and law firms understand and stay on top of these quickly evolving legal changes, Optimize Compliance is offering time-limited, free access to its easy-to-use compliance app.

Optimize Compliance helps you build customized legal compliance reports — updated in real time to reflect changes across the country in response to COVID-19.

This offer is immediately available to HR, in-house legal and small law firms. To request free access, click here.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.


Passwords. The bane of most people’s existence. So many to remember!

I know a few people who swear they have figured it all out – using some kind of mnemonic to remember all of their passwords. Apparently, I am not that clever. So I recently turned to LastPass. You remember one password and LastPass stores the rest. 

What I like about LastPass:

  • Once you’ve entered your master password, it will auto complete all the rest of your passwords for you. No need to go and look them up in a separate password keeper.
  • It syncs across my Mac, iphone and iPad. 
  • LastPass offers the option of a security review, which will identify passwords that are weak or used more than once.
  • With the Google Chrome extension, you can set LastPass to automatically log out after you have not used your browser for a specified period of time or upon closing it. This essentially logs you out of all your password protected sites in one go.
  • You can also add images (e.g., a Passport), credit cards and other financial information.
  • The free version seems to have all the bells and whistles I need.
  • And, of course, all of the data is encrypted. It is only decrypted at the device level, which means that the passwords are not  sent to LastPass’ servers.

As with all password keepers, there is some risk associated with keeping your passwords in an online database. However, if you’re comfortable with this and looking for a solution to the password conundrum, check it out.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.


Administrator’s note: thanks to Lexum for sharing this tip.

Do you know you can save links pointing to any site of interest with Lexbox? The bookmarking feature of Lexbox is available for this purpose. The “New Bookmark” button is located at the bottom of the page of your Lexbox account.

It couldn’t be more simple: chose your preferred folder in your Lexbox account. Click the orange button titled “New Bookmark”. A dialog box appears. Copy the URL of your choice from your browser navigation bar, and paste it in the box. No more looking for your file information from one place to another. Lexbox stores your research in one place, even third party website pages.

This feature will be familiar to long time users who remember the Lexbox Google Chrome extension.


Nowadays, I think most transit systems probably have an app that tells you when the next bus or train is coming. Handy, but I found a new app – Citymapper – which is great for planning out how to get where you need to go.

Citymapper will help you find your away around cities across North America, Europe, Asia and Australia. Most of the time you don’t even need an address. Just type in the name of the restaurant, museum, building, etc. and the app will tell you numerous ways to get there via public transit.

And if you want to explore other travel options, Citymapper also provides walking and bike routes (including the nearest bike share location) and Uber estimates. It’s all there…in one app.

Got a favourite app? I would love to hear about it.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.


I recently read about a great tool that helps you to simplify your writing. The Hemingway App highlights:

  • sentences that are difficult to read – yellow sentences are hard to read, while red are “egregious”;
  • use of the passive voice; and
  • phrases that have simpler alternatives (e.g., with respect to).

It also provides a grade level-based readability rating of your prose.

I tried out Hemingway by entering a legal summary that I had written for a non-legal audience. A sea of yellow and red! And a readability rating of “Post-Graduate”. Gasp!

After adding bullets and making some fairly minor revisions, I was able to resolve most of the issues. The new readability rating – Grade 8 – seemed pretty reasonable for a legal summary.

Hat tip to the Civil Resolution Tribunal (@CivResTribunal) for bringing this tool to my attention. They are aiming for a Grade 6 reading level – the average level in Canada – even for their tribunal decisions. This is a significant step toward improving accessibility of the law.

Check out the free online version of the Hemingway App.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.


I love planning trips almost as much as going on the trip itself. So, I am always on the lookout for cool travel apps.

Ulmon CityMaps2Go is now my key tool for planning (and executing) city trips. You can use different coloured markers to map out all of the tourist attractions, restaurants and shops that you want to visit. I find the visual grouping of sites makes it easy to plan a day. Or, in the midst of a trip, to determine where to go next.

Ulmon also enables you to share your great ideas with travel companions. Once I have mapped out an upcoming trip, I send it to my spouse (who unlike me does not share my love for trip organization). She then has a quick overview of our plans for the trip and can click on any of the
markers to learn more about a particular venue.

I should also note that all of the maps can be downloaded for offline use. So, no need to incur expensive cellular charges.

I recently visited London. Here’s a quick snapshot, including our home base marked in blue.

Lesha Van Der Bij (@LVanDerBij) is CEO & Founder of Optimize Legal – keeping law firms and businesses up-to-date on changes to the law.